One of the major technological trends of the twenty-first century is data entry automation, which has given the manual data entry process a revolutionary solution in a variety of industries, including manufacturing, logistics and supply chain management, healthcare, and marketing.
while digitalizing manual tasks ensuring the quality of the data, automation is one of the efficiently productive, qualitative, and swift ways of entering data.
In recent years, especially during the pandemic, automation of data entry into business operations has grown rapidly. In today’s technological advancements like AI, RPA, and OCR, data can be read, analyzed, and entered without the involvement of humans.
Data entry automation has the following features;
- Processes data
- Extracts data from structured and unstructured documents
- Transparent and 99.9% accurate
- Compares data and recognizes mismatches and duplicates
- Offers cloud storage
- Template-free
How is automation improving the customs brokerage industry?
The role of customs is a game-changing process that sometimes gets underestimated in the world of International Trade.
Customs brokerage companies deal with a huge amount of data on a daily basis, including the laws and regulations of several countries. Since these documents are processed manually, they can be highly time-consuming and prone to errors.
Below are some of the essential duties of customs brokerage processing:
- Completing, auditing, and entering data from critical documents
- Data entry of shipment information into the client database
- Management of daily tracing reports
- Assuring compliance with applicable customs regulations
- Recognizing tariff and tax declarations
Customs Entry Brokerage Automation
In the past, customs entry was performed manually by a paid employee who entered all of the data manually into the database or system, including information about the importer and shipper, vessel information, bills, and invoices. Since, the destiny of a business is determined by the customs brokers who make sure that your imported goods or cargo complies with the laws and regulations of the country and is authorized to enter, in order to offer their clients the highest level of service, customs brokers must ensure that they are up to date on industry developments and have the newest technology.
Customs entry automation offers a single-window environment where you may handle everything in one sitting.
It can provide real-time information, enable new technologies, and seamlessly integrate data. Automation has protected the accuracy and data entry obligations, giving you plenty of time to focus on tasks that provide greater value.
The following are some benefits of automation in customs brokerage;
Time-Saving
Customs brokerage performance is time-dependent. In the past, the customs data entry process was carried out manually, and documents and invoices would pile up before they are entered into the database. This is a risk to the customs procedure because it takes a lot of time, tires the employee, and can lead to errors. When shipping information is delayed or when shipments are held up at customs because of documentation problems, customers may become impatient.
Data entry automation ensures that all necessary documents are immediately extracted, saved on cloud storage, and easily accessible without the need for human intervention. It enhances the customs process, protects the efficiency of the customs brokerage, and allows the staff to keep an eye on everything to ensure that nothing goes wrong.
Enhances documentation
The stability of the shipments must be maintained by the customs brokerage’s regular input and output procedures. Customs can now automate their paperwork process, which will make it easier to handle documents and speed up the entire process.
Both organized and unstructured data can be collected by data entry automation tools, and the data can then be stored in the cloud. The customs entry procedure can become more effective and efficient because it doesn’t require physical labor, and because the technology that drives automation solutions don’t get worn out. Thus, streamlining documentation can improve the quality of the customs brokerage industry.
Reduces errors
Manual customs entry process can cause more errors. It can always lead to inaccurate documentation, incorrect statistics entry, and data duplication. Automation provides solutions for these problems. Due to its complete digitalization, data entry automation is highly accurate. In this instance, automation reduces additional costs because correcting manual data entry errors might be expensive. Furthermore, error-free paperwork prevents problems with the shipment as they cross international borders. Therefore, automation can be quite efficient in the customs brokerage industry.
Less paperwork
You’ll surely spend your days sorting through piles of paper if customs hasn’t yet converted to automated data entry. Customs brokerage lacks the time to go over paperwork, check for errors, and ensure that all the information is handled appropriately. Moreover, to keep things all organized, a lot of expense is acquired. You must pay for filing cabinets, printers, ink, labor costs, and additional square footage if you rent a workspace in order to have enough capacity to store it all. By switching to automation, you can eliminate the manual data entry process once and for all.
When everyone is focused on environmentally friendly practices, customs brokerage may contribute fairly to the world by automating, which not only reduces paperwork but also increases industry productivity.
How can PaperEntry assist you?
PaperEntry is an AI automation solution designed to work with different types of documents. The documents can be retrieved through shared folders, and emails via APIs.
PaperEntry not only provides the aforementioned facilities but also ensures the trust and security of your data.
For more information contact us at contact@utilize.gr
