Introduction
The era of manual document entry is over. With Artificial Intelligence (AI), the digitization and management of business documents become simpler, faster, and more accurate than ever before. Companies that invest in automation technologies drastically reduce costs, minimize errors, and gain instant access to data that drives better decision-making.
Document Digitization
Document digitization refers to converting paper documents into electronic files (e.g., PDFs, images). This is the first step toward the digital world, as it solves the issue of physical storage.
However, it comes with limitations:
- Content cannot be automatically “read” by systems.
- Manual entry into ERP or accounting systems is still required.
- The risk of errors remains.
In short, basic digitization helps with archiving but not with processing.g.
AI-Powered Document Processing: The Next Step
AI-powered document processing goes further by automatically transforming paper or electronic documents into structured digital data.
Using Generative AI and OCR technologies:
- All key details (supplier, amounts, dates, VAT) are recognized and extracted.
- Data is stored consistently and accurately.
- Information can be directly integrated into ERP, CRM, or TMS systems.
This frees businesses from time-consuming, error-prone manual entry.
Key Benefits for Businesses
✅ Cost & Time Savings
By automating data entry, companies save hundreds of work hours.
✅ Improved Accuracy
AI identifies and corrects inconsistencies that human entry might overlook.
✅ Real-Time Data Access
Businesses gain immediate visibility into expenses, payments, and cash flow.
✅ Better Organization & Compliance
Invoices are digitally organized, simplifying audits, checks, and tax obligations.
✅ Easy Scalability
The process adapts seamlessly to large volumes of documents without delays.
PaperEntry: The Platform That Changes the Game
Utilize’s PaperEntry is revolutionizing how buUtilize’s PaperEntry is revolutionizing how companies handle invoices and other business documents:
- Uses Generative AI for automated data extraction and entry.
- Supports multiple languages and document formats.
- Integrates directly with ERP/TMS for full synchronization.
- Includes smart validation checks that guarantee data accuracy.
With PaperEntry, your business gains control, speed, and efficiency, leaving behind outdated manual processes.
Conclusion
AI-powered document processing is not just an innovation; it’s a necessity for every company that wants to stay competitive, reduce costs, and increase productivity.
PaperEntry is the ultimate partner in this transition, offering a solution that combines simplicity, reliability, and technological excellence.
👉 Contact us today or book a short online meeting here to learn more.
